1. Introduction

This Privacy Policy outlines how Intelligent Evidence Ltd (“we”, “our”, or “us”) collects, uses, and protects your personal data when you use our website and software services. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR).

2. Who We Are

Intelligent Evidence Ltd
Registered Office: 2c Woodbourne Road, Sale, M33 3SY
Email: info@intelligentevidence.co.uk
We are registered with the Information Commissioner’s Office (ICO) reference C1691401.

3. Data We Collect

We may collect and process the following personal data:

• Contact details (name, email address, phone number)
  
  
• School name and role information
  
  
• Account credentials (where applicable)
  
  
• Technical data (IP address, browser type, operating system)
  
  
• Usage data (how you interact with our site and software)
  
  

We do not knowingly collect data relating to children.

4. How We Use Your Data

We use personal data to:

• Deliver our software services
  
  
• Provide customer support
  
  
• Improve our platform
  
  
• Send updates or service notifications
  
  
• Meet legal or regulatory obligations
  
  

We do not sell or rent your data to third parties.

5. Legal Basis for Processing

We process your data on the basis of:

• Your consent (e.g. marketing opt-ins)
  
  
• Fulfilling a contract (e.g. user accounts)
  
  
• Legitimate interest (e.g. service improvement)
  
  
• Legal obligations (e.g. tax records)
  
  

6. Cookies

We use cookies to enhance site functionality and analyse traffic. You can manage cookie preferences via your browser settings. For full details, see our Cookie Policy.

7. Sharing Your Information

We may share your data with:

• Cloud and hosting providers (e.g. Google)
  
  
• Analytics tools (e.g. Google Analytics)
  
  
• Law enforcement or regulators, where legally required
  
  

All suppliers are subject to appropriate data protection agreements.

8. Data Security

We take appropriate technical and organisational measures to safeguard your data, including:

• Encrypted cloud storage
  
  
• Access controls and 2FA
  
  
• Regular security reviews and staff training
  
  

9. Data Retention

We only retain personal data for as long as necessary for our purposes. Retention periods vary by data type and legal context.

10. Your Rights

You have rights under UK GDPR, including:

• Right to access
  
  
• Right to rectification
  
  
• Right to erasure
  
  
• Right to object
  
  
• Right to data portability
  
  

To exercise any of these rights, email us at: info@intelligentevidence.co.uk

11. Third Party Links

Our website may contain links to external sites. We are not responsible for their privacy practices.

12. Changes to This Policy

We may update this policy occasionally. Changes will be posted to this page with a revised “effective” date.

Last updated: July 2025

For questions or concerns, please contact info@intelligentevidence.co.uk